Program Information and Policies
Note the addition of "Drop and Non-Shows" to the policies and procedures.
Americans with Disabilities Act and Emily Griffith Technical College Compliance
The Americans with Disabilities Act prohibits discrimination based on disability in admission to, access to and the operation of programs, services or activities at Emily Griffith Technical College. The college is committed to providing an environment where students have the opportunity to attain their educational goals. Emily Griffith Technical College provides both physical and programmatic access for all students. Reasonable accommodations will be made in instructional delivery and evaluation methods to ensure full educational opportunities for students. Appropriate documentation of a student's disability is required.
Questions, complaints and requests for additional information call 720-423-4859 or emailing firstname.lastname@example.org.
In the event of inclement weather, Emily Griffith Technical College adheres to the Denver Public Schools closure policy. Classes will be held as scheduled unless the district cancels classes. Such notice will be communicated through our website, Facebook, and recorded on this phone line: 720-423-4700. Please note that many night and Saturday classes may still be open even if day classes are cancelled.
Emily Griffith does our best to work with Denver-area primary media channels to include Emily Griffith closure information on their publicized listings, however that cannot be guaranteed.
If an instructor or staff member contacts you to request a drop/waitlist placement/withdraw, please refer them to the Registrar.
Please inform the Registrar of any student requests to drop after a program start date. The Registrar will confirm last date of attendance (if any), process the drop in Jenzabar if it is before census, and communicate with the Treasurer's Office and Financial Aid as necessary.
Please submit all Program Withdrawal Forms to the Registrar for processing. The Registrar will confirm last date of attendance, process the withdraw in Jenzabar if it is before the withdraw date, and communicate with the Treasurer's Office and Financial Aid as necessary.
Drug and Alcohol Abuse Prevention Policy
Emily Griffith Technical College is an area career/technical school governed by the Denver Public Schools (DPS) Board of Education and by regulations established by the Colorado Community College System.
These DPS Board policies require the school to comply with the Drug Free Schools and Communities of 1989 (PL 101-226 in federal law). The school has adopted the following Drug and Alcohol Abuse Prevention Program.
- Standard of Conduct
Students and employees shall not engage in the unauthorized or unlawful manufacture, distribution, dispensation, possession, use or abuse of alcohol, and/ or illicit drugs on school property or use as a part of school activities.
- Legal Sanctions for Violation of the Standards of Conduct
Any Student or employee who is convicted of the unlawful manufacture, distribution, dispensation, possession, use/abuse of illicit drugs, and/or alcohol is subject to criminal penalties under local, state, and federal law. These penalties range in severity from a fine up to $100 to life imprisonment and/or a fine of $8,000,000. The exact penalty assessed depends upon the nature and severity of the individual offense.
- Penalties Which May BE Imposed by the School
Students and/or employees who violate the standard of conduct policy will be subject to disciplinary action under employee and student disciplinary policies. The sanctions include, but are not limited to, a requirement to complete an appropriate rehabilitation or re-entry program, expulsion from school or termination of employment, and/or referral to authorities for prosecution
- Health Risks Associate with use of illicit Drugs and Alcohol Abuse
Health risks associated with drug and alcohol abuse include, but are not limited to, malnutrition, brain damage, heart disease, pancreatitis, cirrhosis of the liver, mental illness, death, and low birth weight babies with drug addictions
- Available Counseling, Treatment, Rehabilitation or Re-entry Programs
Information on available counseling, treatment, rehabilitation or re-entry programs is available at the school counseling office or the Colorado Department of Health.
Family Education Rights and Privacy Act (FERPA)
Emily Griffith Technical College abides by the Family Education Rights and Privacy Act of 1974 as amended. This act was designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for correcting inaccurate or misleading data through informal or formal hearings. Students also have the right to file complaints with the Family Education Rights and Privacy Act (FERPA) Office concerning alleged failures by the institution to comply with the act. This act requires written permission by the students for release of their grades and or other information about student progress. Contact the Admission and Records Office at your campus for further information.
Emily Griffith Technical College designates the following items as "directory information;" student name, date of birth, major field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, and most recent educational institution attended. The college may disclose any of the information without prior written consent, unless notified by the student in writing to the contrary by the first official class meeting date of each semester.
For more information about FERPA click the U.S. Department of Education about FERPAor copy and paste this link into your web browser: http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html
Students who wish to opt out of FERPA should complete this form and e-mail it to the Director of Student Services, Tisha Corbett at Tisha_Corbett@dpsk12.org or contact her at 720-423-4859. Please provide your name, date of birth and student identification number.
On July 1, 2011, the US Department of Education began requiring colleges to disclose a variety of information for any financial aid eligible program that "prepares students for gainful employment in a recognized occupation." The information provided here is the best available to us and represents one year's data only. We hope that it is helpful to our current students and to prospective students as they make their career and educational choices.
For more information on Gainful Employment requirements: U.S. Department of Education Letter
When a student feels his/her rights or freedoms have been violated, he/she has the right to use the grievance procedure to seek recouse. The Emily Griffith Technical College grievance procedure is outlined in the Student Handbook.
Leave of Absence
A leave of absence (LOA) is a temporary break in the student’s attendance during which the student is considered to be enrolled.
What a Leave of Absence is not:
- A leave of absence is not to be used for recurring scheduling issues.
- A leave of absence is not to be used because of financial issues.
- A leave of absence is not for absences of less than five school days.
Eligible criteria needed to request a Leave of Absence:
- A leave of absence is due to unforeseen or extenuating circumstances
- Student must have good academic and attendance records
- Student will be able to return and complete the course(s) within the same semester
How to request a Leave of Absence:
- LOA requests must be submitted on the Leave of Absence Form which is obtained from the instructor.
- A student is required to apply in advance for a leave of absence unless unforeseen circumstances prevent the student from doing so. Examples of unforeseen circumstances would include, but are not limited to: accidents, illnesses, and deaths in the immediate family. The LOA must be requested within five days from the first day of absence. A family member is allowed to begin the LOA process when the student is not able to come to the school.
- Beginning date of leave
- End date of leave
- Reason for the leave
- Signature of the student
- Date the student signed the request
Students Receiving Financial Aid:
- Students who receive financial aid must meet with the Financial Aid department as there are Federal rules that must be followed.
Students on Payment Plan:
- Must meet with a representative from the Treasurer’s Office as payment arrangements may be adjusted, but it is not a given.
- Approval of LOA will be made in accordance with the school’s policy
A student granted an LOA that meets the criteria in this section is NOT considered to have withdrawn, and no return of Title IV funds calculation is required. Upon the student’s return from the leave, he or she continues to earn the federal student aid previously awarded for the period.
Emily Griffith Technical College does not discriminate on the basis of race, ethnicity, religion, sex, age, veteran status, disability, or sexual orientation.
EGTC complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran’s Readjustment Act of 1974, the Age Discrimination of Employment Act of 1967, as amended, the Americans with Disabilities Act of 1992, and all civil rights laws of the State of Colorado.
Emily Griffith Technical College is committed to maintaining an educational environment that promotes mutual respect for all people and will not tolerate sexual harassment or sexual assault. Information on the prevention of sexual harassment and sexual assault is presented on an ongoing basis to students. For more information, contact the equity officer.
Equal opportunity for employment and admission shall be extended to all persons, and the school shall promote equal opportunity and treatment through a positive and continuing affirmative action program. Any person who encounters discrimination or sexual harassment should contact the administration.
Política de No Discriminación
Emily Griffith Technical College no discrimina por motivos de raza, etnia, religión, sexo, edad, condición de veterano, discapacidad u orientación sexual.
EGTC cumple con la Ley de Derechos Civiles de 1964, relacionada con Órdenes Ejecutivas 11246 y 11375, el Título IX de la Educación Enmiendas a la Ley de 1972, las secciones 503 y 504 de la Ley de Rehabilitación de 1973, la Sección 402 de la Era de Vietnam Ley de Reajuste de los Veteranos de 1974, la Discriminación por Edad según la enmienda de la Ley de Empleo de 1967, El Acta de 1992 para los Estadounidenses con discapacidades, y con todas las leyes de derechos civiles del Estado de Colorado.
Emily Griffith Technical College se compromete a mantener un ambiente educativo que promueva el respeto mutuo para todas las personas y no tolerará el acoso o asalto sexual. Continuamente los estudiantes están recibiendo información sobre la prevención de la violencia sexual, el acoso y asalto sexual.
Para obtener más información, póngase en contacto con la persona encargada de las políticas de la igualdad.
La igualdad de oportunidades de empleo y de admisión se extenderá a todas las personas, y la escuela promoverá la igualdad de oportunidades y de trato esto a través de un continuo y positivo programa de acción afirmativa. Cualquier persona que se vea afectada por la discriminación o el acoso sexual debe comunicarse con la administración.
Emily Griffith Technical College employs security personnel to provide a safe and secure learning environment. Crime prevention information as well as information related to reporting incidences may be obtained from a security officer. Security can be reached directly at 720-833-1703, the office line at 720-423-4739 or by calling the main switch board and requesting security at 720-423-4700.
Selective Service Registration
Colorado law requires that all males certiy their Selective Service registration status prior to enrollment at the school. Each male student enrolled for the first time after July 1, 1987 must file a statement of registration compliance. Register with the Selective Service at www.sss.gov.
Students currently enrolled must file a statement prior to enrollment for a term after July 1, 1987.
The Student Code of Conduct has been established for all students at Emily Griffith Technical College.
For more information related to student services, policies, and procedures refer to the Emily Griffith Technical College Student Handbook. The handbook is available in the Emily Griffith Library Resource Center or can be downloaded below.
The following statement of students’ rights and responsibilities is intended to reflect the College’s philosophy. This philosophy acknowledges the existence of both rights and responsibilities, which is inherent to an individual not only as a student at Emily Griffith Technical College but also as a person living in this country.
- A student shall have the right to participate in a free exchange of ideas, and there shall be no College rule or administrative rule that in any way abridges the rights of freedom of speech, expression, petition and peaceful assembly as set forth in the U.S. Constitution.
- Each student shall have the right to participate in all areas and activities of the College, free from any form of discrimination, including harassment, on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status in accordance with applicable federal and state laws.
- A student has the right to personal privacy except as otherwise provided by law, and this will be observed by students and College authorities alike.
- Each student subject to disciplinary action arising from violations of College or Program Student Code of Conduct shall be assured a fundamentally fair process.
- A student has the responsibility to respect the rights and property of others, including other students, the faculty and College officials.
- A student has the responsibility to be fully acquainted with the published College Student Rules and to comply with them, as well as federal, state, and local laws.
- A student has the responsibility to recognize that student actions reflect upon the individuals involved and upon the entire College community.
- A student has the responsibility to maintain a level of behavior which is consistent in supporting the learning environment of the institution and to recognize the College’s obligation to provide an environment for learning.
- Students are required to wear their I.D. cards in a visible location while on campus and present them for identification when requested by a staff/faculty/security member.
Emily Griffith Technical College Withdrawals and Return of Title IV Funds Policy
Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive. If a recipient of Title IV funds withdraws from Emily Griffith Technical College (EGTC) after beginning attendance, the amount of Title IV funds assistance earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, the unearned funds must be returned. If the amount disbursed to the student is less than the amount the earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.
EGTC is required to determine the earned and unearned portions of Title IV aid as of the date the student ceased attendance based on the amount of time the student spent in attendance or, in the case of a clock-hour program, was scheduled to be in attendance. Up through the 60% point in each payment period of period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period. Upon the completion of Title IV refund (R2T4) a school is required to determine if a post-withdrawal disbursement is necessary for funds earned and not disbursed to students. EGTC may automatically use all or a portion of the post-withdrawal disbursement for tuition and fees charges.
There are several factors used to determine the Return of Title IV funds calculations: Official or unofficial withdrawal date, payment period or period of enrollment, amount of aid that was disbursed, amount of aid that could have been disbursed, percent of Title IV aid earned, post-withdrawal disbursement, institutional charges, amount of Title IV aid to be returned (if applicable) and time limits and reporting requirements.
The requirements for Title IV program funds when you withdraw are separate from any refund policy that your school may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges. Your school may also charge you for any Title IV program funds that the school was required to return. If you don’t already know what your school’s refund policy is, you can ask your school for a copy. Your school can provide you with the requirements and procedures for officially withdrawing from school.
For further guidance on Withdrawals and the Return of Title IV Funds policies and procedures please see the reference material found in Chapter 1, Volume 5 of the Federal Student Aid Handbook under Withdrawals. You may access a copy in the Financial Aid Office. You can also call the Federal Student Aid Information Center at 1-800-4-FEDAID (1-800-433-3243). TTY users may call 1-800-730-8913.
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