Tuition, Payments and Refunds
General Tuition Information
- Tuition is paid when enrolling in a course and it guarantees space in a class. Registrations that remain unpaid after five business days will be dropped.
- Tuition is charged per course and is listed under each course in the course offering section of the website.
- A technology fee is charged to all students. Cost is included in the price of each class and is used to upgrade technology.
- Proof of Colorado residency is required for all credit courses. Noncredit courses in Continuing Education or the Language Learning Center do not require proof of Colorado residency.
- Tuition is periodically reviewed by school administrators and is subject to change without notification.
- Payment arrangements are required at the time of registration to guarantee your space in a class.
- Registrations not paid within five business days will be dropped due to non-payment. If you have been dropped and would like to re-register for the class, you can do so by arranging payment at the Treasurer's Office as long as there is available space in the class.
Payment plans can be arranged through the Treasurer's Office. A payment plan is available to students who cannot pay the tuition and fees in full at the time of enrollment. Classes must last longer than eight weeks and must cost over $100. There is a $20 per semester fee for this service, which is due when the payment plan is set up. All students who do not pay in full are required to make a down payment. (This includes students who will receive Pell.) Students should contact the Treasurer's Office to determine the exact amount of their down payment.
The balance is paid in installments. The final payment will be due no later than four weeks prior to the last day of class. Any deviation from this schedule without prior approval will be a breach in the terms of this agreement. Should this occur, the total balance will be due and payable in full immediately or the student will be withdrawn from class. Default on any payment plan will result in no further payment plans for the student.
Payment plans are not available for distance learning courses or for courses less than 30 days in length. Some courses/programs may have different payment requirements.
In-State Tuition (Resident)
In accordance with HB06S-1023, which was signed into law by the Governor on July 31, 2006, CCHE and the institutions of higher education are required to verify the lawful presence of all applicants for public postsecondary education benefits. Starting August 1, 2006 Emily Griffith Technical College requires all students to provide documentation that they are legally in the United States.
Out-of-State Tuition (Non-Resident)
Under Colorado law, a person must have lived in Colorado for one full calendar year prior to school enrollment to be entitled to resident tuition rates. For persons not residing in the state of Colorado for one year prior to date of starting class and for visa students, nonresident tuition is computed at $100 additional per credit hour.
Noncredit courses in our Continuing Education and Language Learning Center do not differentiate Colorado Residency, therefore cost the same amount for nonresident and resident students.
Method of Payment
Cash, check, VISA or MasterCard may be used to pay tuition and fees. There is a charge for returned checks. All tuition and fees are payable at the time of registration. Registrations not paid for within 5 days will be dropped. Students have access to payment plans and financial aid. Students receiving agency or employer-sponsored funding must have a billing authorization at the time of registration. Invoices to third party agencies include a $5 per credit hour service fee. No personal checks are accepted for services such as testing, barber/cosmetology services, deli/bakery purchases, or bus passes.
Returned checks will be charged a $20 fee each time it is presented to the bank.
Refund Policy - Classes Paid by Check, Cash or Credit Card:
All refunds (except credit card refunds) will be mailed by check within seven (7) business days after notification. Credit cards will be processed within seven (7) business days.
Students need to bring a copy of the tuition and fees receipt to the Treasurer’s Office before 15 percent of the class has expired to request a refund. The following procedures apply to all refunds:
- 100% of tuition and fees will be refunded prior to the beginning of class.
- 100% of tuition and fees is refundable if a class is closed due to insufficient enrollment.
- 100% of tuition and fees, less books, materials and the $20 partial payment plan fee, will be refunded when less than 15% of the course has expired.
- Refunds after the 15% of the course expiring will follow the tuition and fee refund appeals process.
Should a student not inform the Treasurer’s Office that they are dropping, the seven (7) business days refund policy will be followed once the Treasurer’s Office receives official notification that the student did not attend any or all classes.
Refund Policy - Classes paid by Financial Aid Grants:
Financial Aid Grants Include: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Colorado Student Grant and other grants
For students that have withdrawn from the college -
If a student notifies the college that he/she are no longer going to attend and the student has been receiving financial aid grant money, within 45 days the Financial Aid Department will complete a calculation to determine what portion of the grant must be returned to the funder and what portion belongs to the student. Any amount resulting in a credit on the student’s account will be returned to the student. The Treasurer’s Office will contact the student to inform his/her of a credit. Once contact has been established, the student will receive his/her refund within seven days. Any amount that is not covered by Financial Aid Grants will be due within 30 days of notification by the Treasurer’s Office.
If you would like more information, see Treatment of Title IV Aid When a Student Withdraws.
For students that are continuing classes -
If a student has a credit created by a Financial Aid Grant on his/her account as of June 30th of the school year, the college will return the grant credit to the student. Students will be advised that the money they are receiving may need to be used for future classes and that the student will need to pay for these classes with these funds or other personal funds. Upon receipt of these funds the student becomes responsible for the payment of all future classes. (Any student on a payment plan will void their payment plan if they take the grant money and do not apply the balance to future tuition and fees.)
Tuition and Fee Refund Appeals
Appeal requests should be submitted to the Treasurer's Office.
Appeal requests must be made within ONE YEAR of the term that you are appealing.
Appeals older than one year will not be reviewed.
If you have financial aid for the semester you are appealing, you could be responsible for repayment of those funds.
If a student has documentation that substantiates an extraordinary event and an appeal for tuition and fee refund is approved, the student must understand that the College is only able to approve a refund appeal for one semester during the student's entire academic career at Emily Griffith Technical College. This includes all voluntary and involuntary separations. In particular, if the event is related to a medical condition, it is the student’s responsibility to make an informed decision, which may require consultation with a physician, prior to enrolling in future coursework since an appeal is granted on a one-time basis for a given medical condition. While a student will not be granted a second tuition and fee refund, the student may have the opportunity to withdraw from coursework with a grade of W in future semesters, assuming the student meets all appropriate deadlines and regulations related to withdrawal.
Financial Aid Impact
If you have financial aid for the semester you are appealing, you may have to return the financial aid received in partial or full if you are approved.
Supporting documentation is required for the following:
- Medical - A dated and signed letter from the physician explaining your illness on letter head, medical bills, or other medical documentation must be provided.
- Death in the family - A death certificate or an obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted. The death must be from your immediate family.
- Deployment papers for Active Duty must be provided. They must state Active Duty, not training.
- College Error: A memo on Emily Griffith Technical College letter head from the appropriate administrator at chair level or higher stating the situation and identifying College error must be provided.
If documentation is not in English, it will not be accepted. If you are providing copies, it must be translated.
- If you have financial aid for the semester you are appealing, you may have to return the financial aid received in partial or full if you are approved.
- If you are appealing for medical reasons and you have been granted a refund for a prior semester on the basis of that documentation, your request will not be considered for a second semester. Medical refunds are given on a one time basis.
- If you are appealing departmental fees, library fees, etc., this is out of the Appeal Committee’s purview and your request will not be reviewed.
- If you are appealing due to work related issues or failure to receive expected funding such as loans, Veteran Affair, funding, sponsorships, etc. your request will not be considered.
- If you are appealing grades, this is out of the Appeal Committee’s purview. Please speak with the appropriate department or refer to the Undergraduate Catalog regarding grade appeals or grievances.
- When requesting a tuition and fee refund appeal on a medical, family emergency, death in the family or military deployment basis, it be must for all courses taken the entire semester.
Appeal forms are available at Registration and Treasurer’s Office and the committee meets monthly to review appeals.
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